The logistics of planning a workshop can be challenging, especially if you have never hosted one before. This template is intended to help you plan a wireless training workshop.
Date and Duration
Deadline: 3 months before event
Date:
Duration:
Project Partners and Contacts
Organizing partners
Deadline: 3 months before event
Participating organizations and people:
Deadline: 1-2 months before event
Funding overview
Deadline: 3 months before event
List of funding organizations
Budget Overview
| Budget item | Covered by | Estimated Amount | Status |
| Accomodation | |||
| Administration, local | |||
| Catering (Lunches, other meals) | |||
| Equipment, Gear - wireless | |||
| Travel, participants | |||
| Travel, instructors | |||
| Training materials |
Target Group / Participants
Deadline: 3 months before event
Target group definition/suggestions:
- Wireless community practitioners and activists
- Future trainers and teachers
- Policy makers
- ...
Languages
Languages in which the workshop will be held
- English
- ...
Goals and Objectives
Deadline: 3 months before event
Please insert here a high level description of goals and objectives, areas of concentration!
Venue / Location
Deadline: 2 months before event
Classrooms & Labs
- Capacity - Room for how many people:
- Electricity -
- Network -
- Computers
- Workshop Server for Wiki, Software repository, Proxy, ...
- Number of PCs for participants: ...
- Accessibility
- Access after daily program hours?
- Access in evenings?
- Printing available?
- Burning of CD/DVD available?
- Conditions for physically challenged
Electricity & power
Please give a description of the power situation at the workshop location, with focus on availability and stability.
Accomodation & Catering
- Number of beds
- Style/type of accomodation
- Distances from classroom(s), other facilities
- Catering
- Childcare (if relevant)
- Conditions for physically challenged
Travel
Please insert here detailed travel instructions and budget estimates for travel to the workshop location!
People at the workshop
Deadline: 1-2 months before event
Trainers
List of suggested trainers. Include additional guest instructors, speakers, etc.
Administration & Logistics, Helpers etc.
Please keep in mind that local administration and logistics is essential, and includes more than just venue and network-- this is essentially about caring for people!
Equipment & Materials
Deadline: 2 months before event
Curriculum / Program
Deadline: 2 months before event
Participant Questionnaire
Deadline: 2 months before event